Privacy Policy

We collect information that you provide directly to us when you use our services, including:

• Personal identification information (name, email address, phone number, physical address)

• Government-issued identification documents for notarization purposes

• Payment information for processing transactions

• Documents submitted for notarization

• Communication records between you and our notary services

• Device information and usage data when you access our website or use our RON platform

We use the information we collect to:

• Provide, maintain, and improve our notary services

• Process your notarization requests and complete transactions

• Communicate with you about appointments, services, and updates

• Comply with legal and regulatory requirements for notarization

• Maintain records as required by Texas notary law

• Prevent fraud and ensure the security of our services

• Send you marketing communications (with your consent)

• Analyze and improve our website and service offerings

We do not sell your personal information. We may share your information in the following circumstances:

• With your consent or at your direction

• With service providers who assist us in operating our business

• To comply with legal obligations, court orders, or government requests

• To protect the rights, property, or safety of Texas Notary 360, our clients, or others

• In connection with a business transaction (merger, sale, or acquisition)

• With professional advisors (lawyers, accountants, auditors) as needed

We implement appropriate technical and organizational measures to protect your personal information:

• Encryption of sensitive data in transit and at rest

• Secure storage of notarization records and documents

• Regular security assessments and updates

• Access controls and authentication measures

• Employee training on data protection and confidentiality

• Compliance with industry standards for data security

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

We retain your information for as long as necessary to:

• Provide our services to you

• Comply with legal obligations (Texas notary records must be kept for a minimum period)

• Resolve disputes and enforce our agreements

• Meet regulatory requirements

Notarization records are maintained in accordance with Texas state law, which requires notaries to keep records for a specified period. After the retention period expires, we securely delete or anonymize your information.

You have certain rights regarding your personal information:

• Access: Request access to the personal information we hold about you

• Correction: Request correction of inaccurate or incomplete information

• Deletion: Request deletion of your information (subject to legal retention requirements)

• Opt-out: Unsubscribe from marketing communications at any time

• Data Portability: Request a copy of your information in a portable format

To exercise these rights, please contact us at the information provided below.

We use cookies and similar tracking technologies to:

• Remember your preferences and settings

• Understand how you use our website

• Improve our services and user experience

• Provide personalized content and advertisements

You can control cookies through your browser settings. However, disabling cookies may affect your ability to use certain features of our website.

Our website and services may contain links to third-party websites or integrate with third-party services:

• Payment processors (Stripe, PayPal)

• Video conferencing platforms for RON services

• Analytics services (Google Analytics)

• Communication tools

These third parties have their own privacy policies, and we are not responsible for their practices. We encourage you to review their privacy policies before providing any information.

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately, and we will take steps to delete such information.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by:

• Posting the updated policy on our website

• Updating the "Last Updated" date

• Sending you an email notification (for significant changes)

Your continued use of our services after changes are posted constitutes your acceptance of the updated Privacy Policy.

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Texas Notary 360

Phone: 346-300-1552

Email: info@texasnotary360.com

Address: Houston, TX

We will respond to your inquiry within a reasonable timeframe.